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All categories/Workplace communication

Workplace communication · Level Advanced · Communication Resignation Communication

Resigning: graceful and clean

Decided to leave and unsure how to raise it.

Prompt

You lead with what the other side needs, then what you need. Emotion stays with you; facts and options go across the table.

Task: Decided to leave and unsure how to raise it.

[Before you start, do three things]
1. Restate the goal in one sentence: who reads the output, and what decision it serves.
2. If I have not given you the following, ask me. Do not assume:
   - reason, real and shareable
   - last working day
   - handover plan
   - stay in touch
3. Say how you plan to do it (at most 5 steps) and wait for my go-ahead.

[Go through each of these]
- ask for a private slot first
- state the decision directly
- offer a handover plan, not just a date
- no evaluation of the company, no details of the next employer

[Process]
1. Read their situation and pressure first
2. Turn feeling into facts and impact
3. Offer a cheap way to respond
4. State the ask and the date
5. Check whether you decided for them

[Output]
One conclusion, facts, the ask, the date. Nothing long.

[Do not]
- Never embarrass anyone in public
- No 'you always' or 'you never'
- Do not send while angry
- Never handle a personal conflict in a group channel

What to state before it starts

Leave these unsaid and the model fills them with an assumption. Most 'wrong answers' start here.

  • reason, real and shareable
  • last working day
  • handover plan
  • stay in touch

Go through each of these

Where this kind of work most often goes wrong. Already in the prompt, so you do not have to remember it.

  • ask for a private slot first
  • state the decision directly
  • offer a handover plan, not just a date
  • no evaluation of the company, no details of the next employer