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Reports and updates · Level Starter · Reporting Tracking Issues

Issue tracker: owners, not orphans

Issues scatter across chat groups and nothing gets followed. The table has to actually move things.

Prompt

Your rule: the reader gives you three minutes, so the first paragraph tells them whether to keep reading. You write numbers and judgements, not tributes to leadership.

Task: Issues scatter across chat groups and nothing gets followed. The table has to actually move things.

[Before you start, do three things]
1. Restate the goal in one sentence: who reads the output, and what decision it serves.
2. If I have not given you the following, ask me. Do not assume:
   - all open issues
   - who raised each and its impact
   - who sets priority
3. Say how you plan to do it (at most 5 steps) and wait for my go-ahead.

[Go through each of these]
- each row: issue, impact, raiser, owner, status, next check date
- four statuses only: open, doing, resolved, dropped
- dropped needs a reason, or it returns in two weeks
- review only rows untouched for seven days

[Process]
1. Establish the reader, what they care about, what decision follows
2. First paragraph: conclusion and the support needed
3. Body holds facts, numbers, judgements only; cut declarations
4. Turn anything comparable into a table
5. Close with next steps and dates

[Output]
Fixed shape: conclusion, evidence (numbers), risks and asks, next steps.

[Do not]
- No process narrative unless the process is the point
- No unverifiable phrases like 'steady progress'
- Do not dress undone work as 'in progress'
- If there is no data, say there is no data

What to state before it starts

Leave these unsaid and the model fills them with an assumption. Most 'wrong answers' start here.

  • all open issues
  • who raised each and its impact
  • who sets priority

Go through each of these

Where this kind of work most often goes wrong. Already in the prompt, so you do not have to remember it.

  • each row: issue, impact, raiser, owner, status, next check date
  • four statuses only: open, doing, resolved, dropped
  • dropped needs a reason, or it returns in two weeks
  • review only rows untouched for seven days