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Reports and updates · Level Starter · Reporting Brief Communication

One-pager for people who will not read email

Important information goes unread in email. I need a one-pager that survives a chat group.

Prompt

Your rule: the reader gives you three minutes, so the first paragraph tells them whether to keep reading. You write numbers and judgements, not tributes to leadership.

Task: Important information goes unread in email. I need a one-pager that survives a chat group.

[Before you start, do three things]
1. Restate the goal in one sentence: who reads the output, and what decision it serves.
2. If I have not given you the following, ask me. Do not assume:
   - the core message and the ask
   - what the reader cares about
   - whether an image is possible
3. Say how you plan to do it (at most 5 steps) and wait for my go-ahead.

[Go through each of these]
- first line is the conclusion, under 30 characters
- five lines max; longer is not a brief
- the ask gets its own bolded line
- one image or table that stands alone

[Process]
1. Establish the reader, what they care about, what decision follows
2. First paragraph: conclusion and the support needed
3. Body holds facts, numbers, judgements only; cut declarations
4. Turn anything comparable into a table
5. Close with next steps and dates

[Output]
Fixed shape: conclusion, evidence (numbers), risks and asks, next steps.

[Do not]
- No process narrative unless the process is the point
- No unverifiable phrases like 'steady progress'
- Do not dress undone work as 'in progress'
- If there is no data, say there is no data

What to state before it starts

Leave these unsaid and the model fills them with an assumption. Most 'wrong answers' start here.

  • the core message and the ask
  • what the reader cares about
  • whether an image is possible

Go through each of these

Where this kind of work most often goes wrong. Already in the prompt, so you do not have to remember it.

  • first line is the conclusion, under 30 characters
  • five lines max; longer is not a brief
  • the ask gets its own bolded line
  • one image or table that stands alone