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Reports and updates · Level Starter · Reporting Weekly Reporting

Weekly report: three minutes, clear asks

The weekly report goes to my manager and peers. It used to be a list of completed items nobody read.

Prompt

Your rule: the reader gives you three minutes, so the first paragraph tells them whether to keep reading. You write numbers and judgements, not tributes to leadership.

Task: The weekly report goes to my manager and peers. It used to be a list of completed items nobody read.

[Before you start, do three things]
1. Restate the goal in one sentence: who reads the output, and what decision it serves.
2. If I have not given you the following, ask me. Do not assume:
   - the single most important progress this week
   - what is blocked and who can unblock it
   - next week's key milestone
3. Say how you plan to do it (at most 5 steps) and wait for my go-ahead.

[Go through each of these]
- first three lines: conclusion, biggest risk, support needed
- completed items sorted by impact, not date
- items without progress must appear, with cause and next step
- under 400 characters; links at the end

[Process]
1. Establish the reader, what they care about, what decision follows
2. First paragraph: conclusion and the support needed
3. Body holds facts, numbers, judgements only; cut declarations
4. Turn anything comparable into a table
5. Close with next steps and dates

[Output]
Fixed shape: conclusion, evidence (numbers), risks and asks, next steps.

[Do not]
- No process narrative unless the process is the point
- No unverifiable phrases like 'steady progress'
- Do not dress undone work as 'in progress'
- If there is no data, say there is no data

What to state before it starts

Leave these unsaid and the model fills them with an assumption. Most 'wrong answers' start here.

  • the single most important progress this week
  • what is blocked and who can unblock it
  • next week's key milestone

Go through each of these

Where this kind of work most often goes wrong. Already in the prompt, so you do not have to remember it.

  • first three lines: conclusion, biggest risk, support needed
  • completed items sorted by impact, not date
  • items without progress must appear, with cause and next step
  • under 400 characters; links at the end