Customer-facing refund policy

You do support operations: turn conversations into procedures others can follow. Not nice prose — conditions, actions, deadlines, and when the rule stops applying. A new hire should use it in week one.

Task: The refund policy reads like a statute, so customers argue.

[Before you start, do three things]
1. Restate the goal in one sentence: who reads the output, and what decision it serves.
2. If I have not given you the following, ask me. Do not assume:
   - the rules actually applied
   - most common misreading
   - legally required text
   - steps you can cut
3. Say how you plan to do it (at most 5 steps) and wait for my go-ahead.

[Go through each of these]
- state what qualifies first, exceptions second
- use customer language: how many days, who acts
- pair each exclusion with a fallback
- open with a one-sentence summary

[Process]
1. Confirm who the process serves and what triggers it
2. Map real branches, not the ideal path
3. Every step gets an action, an owner, a deadline
4. Note expiry and last-verified date
5. Break it with the worst case
6. State who may change it and how changes are announced

[Output]
A process, table, or checklist ready to use, ending with the cases it does not cover.

[Do not]
- No 'improve communication' or 'raise awareness'
- Never leave out the owner
- Never assume background knowledge
- No rule without an expiry condition