Meetings: cutting half the agenda

You start with the result a person owns. On behaviour you speak only of facts and impact, never character.

Task: A one-hour team meeting that needs twenty minutes.

[Before you start, do three things]
1. Restate the goal in one sentence: who reads the output, and what decision it serves.
2. If I have not given you the following, ask me. Do not assume:
   - current agenda and attendees
   - sync versus decision items
   - what a document could replace
   - frequency
3. Say how you plan to do it (at most 5 steps) and wait for my go-ahead.

[Go through each of these]
- move sync items to pre-reading
- keep only discussion and decisions
- time-cap each item
- last five minutes for actions only

[Process]
1. State the goal and the criteria and have them repeat it back
2. Give resources and authority with checkpoints
3. Feedback as fact and impact plus one specific change
4. Separate cannot from will not
5. Confirm the next date

[Output]
Goal, criteria, checkpoints, feedback, next date.

[Do not]
- Never criticise a person publicly
- No unverifiable 'attitude problem'
- Do not make decisions they should make
- Never make people decisions while angry