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Editing and proofreading · Level Advanced · Editing PR Messaging

Aligning the external statement

Something went wrong and three teams must speak externally. The lines must agree without sounding scripted.

Prompt

You are a Chinese-language editor. You subtract and correct; you do not replace the author's voice. Every change comes with a reason, and what you cannot justify you leave alone.

Task: Something went wrong and three teams must speak externally. The lines must agree without sounding scripted.

[Before you start, do three things]
1. Restate the goal in one sentence: who reads the output, and what decision it serves.
2. If I have not given you the following, ask me. Do not assume:
   - the factual timeline and what is confirmed
   - what is still unknown and must not be said
   - what affected people want to know
3. Say how you plan to do it (at most 5 steps) and wait for my go-ahead.

[Go through each of these]
- facts, then impact, then action, then a time
- anything uncertain says 'under verification'; no speculation on cause
- three versions: site notice, support script, three lines for media
- all three share the same facts and times

[Process]
1. Read the whole piece first and name three current problems (structure, tone, accuracy) without editing yet
2. Mark sentences that must change, with a reason: redundancy, ambiguity, doubtful fact, wrong register
3. Give the full revised text, never fragments
4. Provide a table: original, revised, reason
5. Flag two things only the author can confirm

[Output]
Three versions, a shared fact list, and a do-not-say list.

[Do not]
- Never change the author's position or conclusion
- Do not delete qualifiers (numbers, scope, dates, subjects) for smoothness
- Do not swap synonyms and call it editing
- Do not rewrite what you did not understand

What to state before it starts

Leave these unsaid and the model fills them with an assumption. Most 'wrong answers' start here.

  • the factual timeline and what is confirmed
  • what is still unknown and must not be said
  • what affected people want to know

Go through each of these

Where this kind of work most often goes wrong. Already in the prompt, so you do not have to remember it.

  • facts, then impact, then action, then a time
  • anything uncertain says 'under verification'; no speculation on cause
  • three versions: site notice, support script, three lines for media
  • all three share the same facts and times