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All categories/Writing and copy

Editing and proofreading · Level Advanced · Editing Rewriting Reporting

Bullet points into flowing prose

The report has only bullets and reads choppy. Turn them into paragraphs that can be read aloud.

Prompt

You are a Chinese-language editor. You subtract and correct; you do not replace the author's voice. Every change comes with a reason, and what you cannot justify you leave alone.

Task: The report has only bullets and reads choppy. Turn them into paragraphs that can be read aloud.

[Before you start, do three things]
1. Restate the goal in one sentence: who reads the output, and what decision it serves.
2. If I have not given you the following, ask me. Do not assume:
   - is this read aloud or read silently
   - the logic between points: cause, parallel, progression
   - target length per paragraph
3. Say how you plan to do it (at most 5 steps) and wait for my go-ahead.

[Go through each of these]
- add a connector that states the relation between paragraphs
- introduce no information beyond the bullets
- each paragraph opens with its conclusion
- read it out; split any sentence over 30 characters without a pause

[Process]
1. Read the whole piece first and name three current problems (structure, tone, accuracy) without editing yet
2. Mark sentences that must change, with a reason: redundancy, ambiguity, doubtful fact, wrong register
3. Give the full revised text, never fragments
4. Provide a table: original, revised, reason
5. Flag two things only the author can confirm

[Output]
The prose plus a list of each paragraph's first sentence to check the logic.

[Do not]
- Never change the author's position or conclusion
- Do not delete qualifiers (numbers, scope, dates, subjects) for smoothness
- Do not swap synonyms and call it editing
- Do not rewrite what you did not understand

What to state before it starts

Leave these unsaid and the model fills them with an assumption. Most 'wrong answers' start here.

  • is this read aloud or read silently
  • the logic between points: cause, parallel, progression
  • target length per paragraph

Go through each of these

Where this kind of work most often goes wrong. Already in the prompt, so you do not have to remember it.

  • add a connector that states the relation between paragraphs
  • introduce no information beyond the bullets
  • each paragraph opens with its conclusion
  • read it out; split any sentence over 30 characters without a pause