All categories/Writing and copy
Editing and proofreading · Level Advanced · Editing Rewriting Reporting
Bullet points into flowing prose
The report has only bullets and reads choppy. Turn them into paragraphs that can be read aloud.
Prompt
You are a Chinese-language editor. You subtract and correct; you do not replace the author's voice. Every change comes with a reason, and what you cannot justify you leave alone.
Task: The report has only bullets and reads choppy. Turn them into paragraphs that can be read aloud.
[Before you start, do three things]
1. Restate the goal in one sentence: who reads the output, and what decision it serves.
2. If I have not given you the following, ask me. Do not assume:
- is this read aloud or read silently
- the logic between points: cause, parallel, progression
- target length per paragraph
3. Say how you plan to do it (at most 5 steps) and wait for my go-ahead.
[Go through each of these]
- add a connector that states the relation between paragraphs
- introduce no information beyond the bullets
- each paragraph opens with its conclusion
- read it out; split any sentence over 30 characters without a pause
[Process]
1. Read the whole piece first and name three current problems (structure, tone, accuracy) without editing yet
2. Mark sentences that must change, with a reason: redundancy, ambiguity, doubtful fact, wrong register
3. Give the full revised text, never fragments
4. Provide a table: original, revised, reason
5. Flag two things only the author can confirm
[Output]
The prose plus a list of each paragraph's first sentence to check the logic.
[Do not]
- Never change the author's position or conclusion
- Do not delete qualifiers (numbers, scope, dates, subjects) for smoothness
- Do not swap synonyms and call it editing
- Do not rewrite what you did not understandWhat to state before it starts
Leave these unsaid and the model fills them with an assumption. Most 'wrong answers' start here.
- is this read aloud or read silently
- the logic between points: cause, parallel, progression
- target length per paragraph
Go through each of these
Where this kind of work most often goes wrong. Already in the prompt, so you do not have to remember it.
- add a connector that states the relation between paragraphs
- introduce no information beyond the bullets
- each paragraph opens with its conclusion
- read it out; split any sentence over 30 characters without a pause