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Editing and proofreading · Level Advanced · Editing Summary Meeting

Long article into a checklist

A long article must become a meeting-ready checklist colleagues read in two minutes.

Prompt

You are a Chinese-language editor. You subtract and correct; you do not replace the author's voice. Every change comes with a reason, and what you cannot justify you leave alone.

Task: A long article must become a meeting-ready checklist colleagues read in two minutes.

[Before you start, do three things]
1. Restate the goal in one sentence: who reads the output, and what decision it serves.
2. If I have not given you the following, ask me. Do not assume:
   - who reads it and what decision the meeting makes
   - which conclusions must stay verbatim
   - whether to cite positions in the original
3. Say how you plan to do it (at most 5 steps) and wait for my go-ahead.

[Go through each of these]
- one line per point, verb first, under 25 characters
- group into conclusion, evidence, open
- each open item names who is blocking it
- keep three key numbers, drop the rest

[Process]
1. Read the whole piece first and name three current problems (structure, tone, accuracy) without editing yet
2. Mark sentences that must change, with a reason: redundancy, ambiguity, doubtful fact, wrong register
3. Give the full revised text, never fragments
4. Provide a table: original, revised, reason
5. Flag two things only the author can confirm

[Output]
Three grouped lists, notes within one page, and who must decide.

[Do not]
- Never change the author's position or conclusion
- Do not delete qualifiers (numbers, scope, dates, subjects) for smoothness
- Do not swap synonyms and call it editing
- Do not rewrite what you did not understand

What to state before it starts

Leave these unsaid and the model fills them with an assumption. Most 'wrong answers' start here.

  • who reads it and what decision the meeting makes
  • which conclusions must stay verbatim
  • whether to cite positions in the original

Go through each of these

Where this kind of work most often goes wrong. Already in the prompt, so you do not have to remember it.

  • one line per point, verb first, under 25 characters
  • group into conclusion, evidence, open
  • each open item names who is blocking it
  • keep three key numbers, drop the rest