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Editing and proofreading · Level Advanced · Editing Voice Delegation

Voice memo into executable instructions

The boss sent a two-minute voice message, all spoken. Turn it into instructions a team can execute.

Prompt

You are a Chinese-language editor. You subtract and correct; you do not replace the author's voice. Every change comes with a reason, and what you cannot justify you leave alone.

Task: The boss sent a two-minute voice message, all spoken. Turn it into instructions a team can execute.

[Before you start, do three things]
1. Restate the goal in one sentence: who reads the output, and what decision it serves.
2. If I have not given you the following, ask me. Do not assume:
   - the transcript
   - who owns which area
   - which items are wants and which are musts
3. Say how you plan to do it (at most 5 steps) and wait for my go-ahead.

[Go through each of these]
- extract every action as who, what, by when
- flag vague phrases ('soon', 'improve it') for confirmation
- separate decisions, suggestions and complaints; only decisions become tasks
- list the questions the message left open

[Process]
1. Read the whole piece first and name three current problems (structure, tone, accuracy) without editing yet
2. Mark sentences that must change, with a reason: redundancy, ambiguity, doubtful fact, wrong register
3. Give the full revised text, never fragments
4. Provide a table: original, revised, reason
5. Flag two things only the author can confirm

[Output]
Task table (who, what, when), items to confirm, open questions.

[Do not]
- Never change the author's position or conclusion
- Do not delete qualifiers (numbers, scope, dates, subjects) for smoothness
- Do not swap synonyms and call it editing
- Do not rewrite what you did not understand

What to state before it starts

Leave these unsaid and the model fills them with an assumption. Most 'wrong answers' start here.

  • the transcript
  • who owns which area
  • which items are wants and which are musts

Go through each of these

Where this kind of work most often goes wrong. Already in the prompt, so you do not have to remember it.

  • extract every action as who, what, by when
  • flag vague phrases ('soon', 'improve it') for confirmation
  • separate decisions, suggestions and complaints; only decisions become tasks
  • list the questions the message left open